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How to caption

  • How do I use the captioning tool?

    Simple Caption Editor Simple Caption Editor offers a user-friendly and accessible platform to create Closed Captions for video content. The...
  • Transcription Style Guide

    Click ‘Download’ to see our style guide for transcriptions and learn how to create high quality transcripts. Didn’t answer your...
  • Caption Breaks

    The readability of captions is improved when the caption lines end at natural linguistic breaks and reflect the natural flow...
  • Speaker Labelling

    Clear labelling of speakers provides the viewer with the information to understand who said what. To keep your files clear and consistent,...
  • Timing

    The timing of captions is important to the viewer experience. Out-of-sync captions are confusing and can be misleading. Each caption...
  • Sound Effects

    Sound effects describe any meaningful, audible content that is not spoken. When captioning sounds, format them in ALL CAPITALS within...
  • Music

    When instrumental music plays (music with no lyrics), give the title and name of artist.                           (‘ODE TO JOY’ BY BEETHOVEN...
  • Research and Verification

    Take time to research the correct capitalization and spelling of names, places, company names and jargon. Follow on-screen graphics. Match...
  • Punctuation & Grammar

    Punctuation is just as important as word accuracy when it comes to captioning. Good punctuation is crucial to captioning because...
  • Contractions

    Slang contractions should be spelled as they are spoken, as long as readability is not compromised. I’ma I’ma whoop you!...
  • Spelling Exceptions

    For consistency and readability, spell the following words and phrases in this form:   ✓alright     ✘all right  ...
  • Ellipses (…)

    An ellipsis is used to indicate the following: A significant pause to think. Also in place of false starts and...
  • Hyphens

    Hyphens are used in compound adjectives and adjective/adverb/noun + participle combinations when they precede a noun: e.g. 74-year-old father-of-two Tom Jones...
  • Numbers

    Numbers with four digits or longer should have a comma every three digits from the right, e.g. 1,000, 20,000. Exception:...
  • Dates and Events

    Dates should be written in the order spoken, but simplified. Examples: “the second of June twentyfourteen” = ‘2 June, 2014’....
  • Helpful Resources

    – A grammar nerd’s best friend. Find the answers to any grammar problems you might encounter.   – Grammar rules,...
  • Captioning mathematics

    We occasionally have orders to caption mathematics. We use slightly different rules than our general rules for numbering. For readability,...
  • Descriptive captions

    Captions aren’t only about the speech. Descriptive captions describe anything audible which isn’t spoken. This could be the tone of...
  • Word accuracy

    Caption everything useful There’s often a bit of extra content during natural speech, such as thinking noises, interjections and false...
  • Specialist subjects

    We provide captions for an enormous variety of subjects, from advanced physics to advertising campaigns. Whatever the subject, it’s important...