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Stenographer Formatting for Ai-Live

Speaker tags

When stenocaptioning in Ai-Live, you should indicate who is speaking with a speaker tag in all caps, followed by a colon mark. If you do not know who is speaking, the generic standard is SPEAKER:.

For example:

SPEAKER: How are you today?

Define it in your Case Catalyst dictionary as:

<New Line Paragraph><New Line Paragraph>SPEAKER:|

To insert a new paragraph, there should be a double line break:

<New Line Paragraph><New Line Paragraph>|

All paragraphs should be short and sentences easy to read.

The only $$ command that can be used is $$TRANSMIT.

Chevrons (>>) are never required for Ai-Live sessions, only for Facebook or YouTube streams. If you are unsure, check with your coordinator.

Sound effects

Sound effects should be in sentence case and in brackets as below.

SPEAKER: I’ll never say that again! (Laughs)


SPEAKER: Thanks for that, a great presentation.

Work and events captioning

When captioning work meetings, speaker tags should include the first and last name if available. Prep material will be sent in advance if it is available.

For example:

MATTHEW SMITH: Where are we up today?

MARY GREEN: We are up to the third page.

ANNE: I don’t have the agenda.

If you do not know the name of the person speaking, please insert:

SPEAKER: How are you today?

University captioning

When captioning university lectures, the main presenter should be written as:

LECTURER: Are there any questions?

Students should be marked with:

STUDENT: I don’t understand.


If the lecturer reads from a piece of text, seen onscreen or otherwise, this should be included in full, and flagged as below:

LECTURER: You can see this in the reading.

(Reads) “Education is important for children, as…”


If a video plays in the lecture, mark it in a new paragraph and then continue to caption as normal:

LECTURER: Let’s watch the video.

(Video plays)

SPEAKER: Welcome to the video.

Updated on August 10, 2018

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